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Closing

General Ledger Monthly Closing Calendars

General Ledger Monthly Closing Calendars provide the core offices of Accounting, Budget, Procurement, and Sponsored Programs with dates that processing will occur throughout the month. These processes are generally those run by the Controller’s Office, in addition to the normal nightly job stream run by Production Control. Deadlines and cutoffs are also noted. During the period of June to September, calendars will also contain processes and deadlines that are specific to year end closing activities.

The Fiscal Year Closing Schedule provides the users of the PeopleSoft Financial System with information regarding financial activity during the closing of the fiscal year. Deadlines and cutoffs are noted as well as the availability of PeopleSoft Financials and the PS Web Applications. This schedule outlines the deadlines and schedules by application or type of entry and also contains monthly calendars for May – July with the information as well.

Payroll

The Online Check Schedule provides the campus payroll offices with dates when online checks may be confirmed and printed onsite. For each day in the year, the schedule displays if online checks may be printed for biweekly (BIW), monthly (MON), and retired (RET) payroll. If the Pay Run ID is not displayed on a particular day, it is considered a “gray out” day, meaning online checks are not permitted on that day.

Pay Cycle Calendars provides UMSYSTEM offices with dates for reviewing employee timesheets, approving time, and other deadlines for payroll activities. The types of activities displayed in these calendars include the Last day to submit PAF’s and Additional Pay Forms (APF’s) to UMSYSTEM HR; biweekly (BIW) / monthly (MON) employees submit timesheets; Timekeepers review BIW / MON timesheets; Approve BIW / MON payable time for specified pay period end dates; dates when the Central Payroll Office performs the Final Payroll Calculations (Final Calc); dates when the Earnings Distribution Reports (EDR) are generated; and the scheduled dates for pay day.

Fiscal Year (FY) 2025 Payroll Schedule

The Fiscal Year (FY) payroll Schedule provides the offices for DoIT Production Control and campus HR/Payroll with the payroll schedule for a full year. The schedule is presented in spreadsheet format and provides details for scheduling in TIDAL for DoIT Production Control.