Accounting/Financial Records
Annual Budget Publications/Books and Appropriations
These records are the official appropriation requests and budget books for each campus/system prepared by campus financial groups or by the University System Financial Office. These are the official documents that indicate where funds were distributed and include final budget reports. These records may also include the reports that document the allocation of State Appropriations.
DRAFT - Bank Records and Statements
These reports document the University's transactions with financial institutions. These records include, but are not limited to, deposit slips, bank statements, reconciliation sheets and wire receipts/transfer backups.
DRAFT - Bid Files and Requests for Proposal - Accepted
Files of accepted bids and Requests for Proposal (RFPs), including specifications. These include regular and sealed bids. The official records are stored in PeopleSoft.
DRAFT - Bid Files and Requests for Proposal - Rejected
Records of rejected bids and requests for proposal (RFPs), including specifications.
DRAFT - Grant Files: Awarded
These files consist of applications, proposals, grant data forms, International Review Board (IRB) and other approvals, letters of award, fiscal award summaries, budget create and account create documents, University request for contribution of facilities and administrative costs, subcontractor commitment, scope of work and budget, PeopleSoft signature routing sheet, letter of award, and other records of a similar nature. See Final Report Summaries at __________ regarding the final transfer to Campus Archives
Fiscal Reports and Data
These University reports include, but are not limited to, such records as the Annual Financial Report and Supplemental Schedules, General Ledger Data, Auxiliary Enterprise Operating Statements, Fiscal Operations Report, and published/printed Appropriation Request and Budget Books, etc.